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Apprentices Act

Section:Rule 14 (4) :Work Diary For Each Trade Apprentice

Obligation : To ensure that each trade apprentice maintains a work diary.

Type:Registers and Records Frequency: Monthly

Action to be taken:
Ensure that every trade apprentice maintains a work diary in Format-2 (Schedule III) which is countersigned by the supervisor once a week.

Audit Requirement:
Is each trade apprentice maintaining a work diary countersigned by the supervisor once a week ?

Supporting Documents:
Work Diaries in Format 2 for each Trade Apprentice.

Related Documents:
 Format 2 - Rule 14: Proforma of Work Diary   View doc  29.2 Kb

Related Triggers:
Apprentices - Hiring of an Apprentice

Related Keywords:
Apprentices
Employee Joining The Company

Related Sections:
Apprenticeship Rules, 1992
14:Record and Returns:
(1) Establishments referred to in Items (b) and (c) of sub clause (1) of clause (d) of Section 2 of the Act shall submit in respect of trade apprentices returns and other information as hereinafter provided to the respective Regional Director.
(2) Establishments referred to in Item (b) of sub-clause (2) of clause (d) of Section 2 of the Act shall submit in respect of trade apprentices returns and other information as herein under provided to the respective State Apprenticeship Adviser.
(3) Contracts of Apprenticeship Training in Format-I as specified in Schedule III shall be forwarded along with a forwarding letter in Format-IA as specified in Schedule III, by the establishment to the Regional Director or State Apprenticeship Adviser, as the case may be, as per following schedule:--
For the apprentices engaged from 16th January to 15th April 30th April
For the apprentices engaged from 16th April to 15th July 31st July
For the apprentices engaged from 16th July to 15th October 31st October
For the apprentices engaged from 16th October to 15th January 31st January
(4) Work diary in Format-2 as specified in Schedule III shall be maintained by each trade apprentice and countersigned by his supervisor once a week.
(5) Every employer shall maintain a register of attendance of the trade apprentices undergoing apprenticeship training in his establishment and action taken for irregular and unauthorised absence shall be recorded in the said register at the end of each month.
(6)(a) Application forms of regular trade apprentices for appearing at All India Trade Test in Format-3 as specified in Schedule III shall be forwarded with a forwarding letter in Format-3A as specified in Schedule III by the establishment to the Regional Director or State Apprenticeship Adviser, as the case may be, as per following schedule:
(i) For All India Trade Test to be held in April/May: 31st December of previous year.
(ii) For All India Trade Test to be held in October/November: 30th June.
(b) Having scrutinized the application forms of such trade apprentices, the Regional Director or State Apprenticeship Adviser, as the case may be, shall return the application forms to the employer with remarks whether or not the apprentice is allowed to appear in the All India Trade Test. If allowed, it should be subject to fulfilment of eligibility criteria and if disallowed the reasons therefore should be recorded in the application form. The programme of the All India Trade Test and name of the trade testing centres for each apprentice should also be sent along with the application forms of such apprentices.

(c) After receiving the information under clause (b), the employer shall furnish eligibility certificate in respect of the eligible trade apprentices in Format-4 as specified in Schedule III along with the application forms of such apprentices to the trade testing centres, fifteen days prior to the commencement of the All India Trade Test.

(7) At the end of each half year, every establishment shall in respect of trade Apprentices receiving training in the establishment submit a report in Form Apprenticeship 1 in Schedule III to the concerned Apprenticeship Adviser as per the following schedule:
For half year ending June By 15th July
For half year ending December
By 15th January

(8) At the end of each half year, every Regional Director shall in respect of trade apprentices in the establishments referred to in Items (b) and (c) of sub-clause (1) of clause (d) of Section 2 of the Act submit returns in Forms ATS-l and ATS-2 in Schedule III to the Directorate General of Employment Training as per the fol¬lowing schedule:
For half year ending June
For half year ending December
By 31st July By 31st January

(9) At the end of each half year, every State Apprenticeship Adviser shall in respect of trade apprentices in the establishments referred to in Item (b) of sub-clause (2) of clause (d) of Section 2 of the Act submit returns in Forms ATS-l and ATS-3 in Schedule III to the Directorate General of Employment Training as per the fol¬lowing schedule:
(i) For half year ending June : By 31st July
(ii) For half year ending December By 31st January

(10) On a Graduate or Technician or Technician (Vocational) apprentice joining an establishment, the employer shall prepare index cards in Form Apprenticeship 2 set out in Schedule III with complete bio-data and retain one card with himself and forward within ten days from the date of the engagement of the apprentice, one card to each of the following authorities, namely:-
(a) The Central Apprenticeship Adviser;
(b) The Director, Regional Board of Apprenticeship Training concerned; and (c) In the case of Sandwich course student, the technical institution concerned.

(11) Every employer shall maintain a record of the work done and the studies undertaken by the graduate, technician and technician (Vocational) apprentices en¬gaged in his establishment, for each quarter and at the end of each quarter shall send a report in Form Apprenticeship 3 set out in Schedule III to the Director, Regional Board of Apprenticeship Training concerned.