Type:Trigger Frequency: Quarterly

Action to be taken:
When a vacancy arises in the organisation which is not of the type listed in Section 3, before filling the vacancy, notify the local Employment Exchange of the vacancy in the specified format (Rule 4 of the Employment Exchanges Rules) at least 15 days before the date on which applicants will be interviewed or the vacancy is intended to be filled. Within 15 days of selection, notify the exchange of the results. The employer may also notify the Central Employment Exchange giving 60 days notice if he desires the vacancy to be circulated outside the State or Union Territory. There is no obligation on the employer to recruit a person through an employment exchange merely because the vacancy has been notified.

Audit Requirement:
Are all vacancies being notified to the Employment Exchange ?

Supporting Documents:
a) Copies of forms notifying Employment Exchange of Vacancies and b) List of Vacancies that have arisen during the period

Related Documents:
Form Under Rule 4 - Requisition Form To Be Used When Calling Applicants From Employment Exchanges   View doc  31.2 Kb

Related Triggers:
New Vacancy in the Organisation

Related Keywords:
Employment Exchanges
Recruitment

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Related Sections:
Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959
3:Act not to apply in relation to certain vacancies:
(1) This Act shall not apply in relation to vacancies, -
(a) in any employment in agriculture (including horticulture) in any establishment in private sector other than employment as agricultural or farm machinery operatives;
(b) in any employment in domestic service;
(c) in any employment the total duration of which is less than three months;
(d) in any employment to do unskilled office work;
(e) in any employment connected with the staff of Parliament.
(2) Unless the Central Government otherwise directs by notification in the Official Gazette in this behalf, this Act shall hot also apply in relation to-
(a) vacancies which are proposed to be filled through promotion or by absorption of surplus staff of any branch or department of the same establishment or on the result of any examination conducted or interview held by, or on the recommendation of, any independent agency, such as the Union or a State Public Service Commission and the like;
(b) vacancies in an employment which carries a remuneration of less than sixty rupees in a month. Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959
4:Notification of vacancies to employment exchanges:
(1) After the commencement of this Act in any State or area thereof, the employer in every establishment in public sector in that State or area shall, before filling up any vacancy in any employment in that establishment, notify that vacancy to such employment exchanges as may be prescribed.
(2) The appropriate Government may, by notification in the Official Gazette, require that from such date as may be specified in the notification, the employer in every establishment in private sector or every establishment pertaining to any class or category of establishments in private sector shall, before filling up any vacancy in any employment in that establishment, notify that vacancy to such employment exchanges as may be prescribed, and the employer shall thereupon comply with such requisition.
(3) The manner in which the vacancies referred to in sub-section (1) or sub-section (2)shall be notified to the employment exchanges and the particulars of employments in which such vacancies have occurred or are about to occur shall be such as may be prescribed.
(4) Nothing in sub-sections (1) and (2) shall be deemed to impose any obligation upon any employer to recruit any person through the employment exchange to fill any vacancy merely because that vacancy has been notified under any of those sub-sections. Employment Exchanges (Compulsory Notification of Vacancies) Rules, 1960
4:Form and manner of notification of vacancies:
(1) The vacancy shall be notified in writing to the appropriate Employment Exchange on the following format, furnishing as many details as practicable, separately in respect of each type of vacancy:-

Requisition form to be used when calling for applicants from Employment Exchanges.
(Separate form to be used for each type of posts)

1.Name, address and Telephone No.
(if any) of the employer. ___________________

2. Name, designation and Telephone No. __________________
(if any) of the indenting officer

3. Nature of vacancy:
(a) Designation of the post(s) to be filled __________________
(b) Description of duties __________________
(c) Qualifications required: __________________

(i) Essential __________________
(ii) Desirable __________________
(d) Age limits, if any __________________
(e) Whether woman are eligible? _________________

4. Number of posts to be filled duration wise
Duration
(a) Permanent __________________
(b) Temporary: _________________
(i) Less than 3 months _________________
(ii) Between 3 months and one year _________________
(iii) Likely to be continued beyond one year _________________

5.Whether there is any obligation or arrangement for giving preference to any category of persons such as Scheduled Caste, Scheduled Tribe, Ex-Servicemen and Physically Handicapped persons in filling up the vacancies and, if so, the number of vacancies to be filled by such categories of person--
---------------------------------------------------------------- Categories Number of vacancies to be filled
Total By Priority candidates (applicable for Central Government posts only)
----------------------------------------------------------------
(a) Scheduled Caste _________ ___________
(b) Scheduled Tribe _________ ___________
(c) Ex-servicemen _________ ___________
(d) Physically Handicapped _________ ___________
(e) Others _________ ___________
________________________________________________________

6. Pay and allowances _______________________

7. Place of work _______________________
(Name of the town/village
and district in which it is
situated)

8.Probable date by which the ____ ___________________
vacancy will be filled

9. Particulars regarding interview/
test of applicants:
(a) Date of interview/test: ___________________
(b) Time of interview/test: ____________________
(c) Place of interview/test: ____________________
(d) Name,designation,address and
Telephone number(if any)of the
Officer to whom applicants
should report ____________________

10.Any other relevant information _____________________

*Certified that while placing this demand, the instructions connected with the orders on communal representation in the services have been strictly followed with due regard to the roster maintained in accordance with these order (to be given only by all the Central Government Offices/ Establishment/ Undertakings etc. on whom reservation order are applicable).


Date Signature of the Head of Office.

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(2) The vacancies shall be re-notified in writing to the appropriate Employment Exchange if there is any change in the particulars already furnished to the Employment Exchange under sub-rule (1). Employment Exchanges (Compulsory Notification of Vacancies) Rules, 1960
5:Time-limit for the notification of vacancies:
(1) Vacancies, required to be notified to the Local Employment Exchange, shall be notified at least (15 days) before the date on which applicants will be interviewed or tested where interviews or tests are held, or the date on which vacancies are intended to be filled, if no interviews or tests are held.

(2) Vacancies required to be notified to the Central Employment Exchange shall be notified, giving at least 60 day's time to the Central Employment Exchange from the date of receipt of the notification to the date of dispatch of particulars or applications of the prospective candidates for purpose of appointment or taking interview or test against the vacancies notified.

(3) An employer shall furnish to the concerned Employment Exchange, the results of selection within 15 days form the date of selection.